How to Do Payroll for Your Small Business

Doing payroll for your small business, or any kind of business, will require a lot of work. If you’re a first-time small business owner, it can be an overwhelming task at first, especially if you don’t have prior experience doing payroll. However, when you have the knowledge and the right tools to help you, the process will go smoothly in the long run. With this, we give you a step-by-step guide on how to do payroll for your small business. You can also check out our payroll software to have a hand at a great tool to help you create your employee’s paychecks.

female small business owner - she and all SME's can benefit from pay stubs
sign up PCSO

Why Is Good Payroll Management Important for Small Businesses?

  • Build Trust – Good payroll management in a small business is important as it helps build trust between you and your employees. Giving them a comprehensive list of their income helps foster transparency and honesty.
  • Less Errors – When you manage your small business’s payroll system well, it ensures that you have minimal to no errors in producing your employee’s paystub.
  • Stubs Are On Time – Should you have a smooth payroll system, your employees will be able to receive their pay slips before or during payday, so they can go over their wages.
  • Accurate Pay Records – It ensures that each of your employees have accurate and comprehensive records of their monthly or bi-monthly salaries.

How to Do Payroll for Small Business

  1. Decide on a Pay Schedule: How often do you want to pay your employees? When do you want the payroll process to take place? Typically, small business owners prefer to pay their employees bi-weekly or weekly.
  2. Determine Your Employee’s Rate: Consider factors such as the employee’s salary, hours worked, overtime, and any deductions or contributions.
  3. Set up payroll tax accounts: You have to set up payroll tax accounts with the federal government and your state. This allows you to pay taxes, including federal income tax, Social Security tax, and Medicare tax.
  4. Choose a payroll system: You can either use a manual process or an automated system to handle your payroll. An ideal tool to automate your small business’s payroll is a paystub maker app. It’s cost-efficient and can help you create paystubs for your employees instantly. 
excel paystub
hands counting cash - Check stub Generators in California make your computations faster

5. Keep accurate records: Under the Fair Labor Standards Act, employers, even in states with no pay stub laws, are required to keep accurate records of their employees’ wages. 

6. Calculate and withhold payroll taxes: Calculate the payroll taxes that need to be withheld from each employee’s pay, including federal income tax, Social Security tax, and Medicare tax. When using a payroll generator, you don’t have to go through the process of learning how to calculate these taxes. Our payroll generator will do all the work for you.

7. Process payroll: Compute each employee’s pay, making any required deductions, and issuing paychecks or direct deposits.

8. File payroll taxes: You must file payroll taxes with the federal government and your state. This includes paying any taxes owed and providing the necessary reports.

9. Stay compliant with laws and regulations: Payroll laws and regulations can change frequently, so it’s important to stay informed and up-to-date. Make sure you are complying with all local, state, and federal laws.

Streamline Payroll for Your Small Business with Our Payroll Generator

If you’re looking for a tool that will help you manage your payroll process, then our paystub app is the cost-efficient solution you’ve been looking for. Our app comes with numerous features that will help make the payroll process a lot easier for you. You don’t have to go through the hassle of manually computing your employee’s payroll or learning how to deduct taxes from their income. Our app can do all the work for you.

Get a paycheck stub for as low as $7.95 or get 30% OFF when you purchase unlimited stubs!

People Also Ask About Payroll for Small Business

This will depend on the number of employees you have for your business. For small business owners, it’s possible to do the payroll yourself if you don’t want to spend a hefty sum to hire another person to do payroll and you can allot the time to do the payroll yourself. Using a payroll generator software can make it possible for you to create payroll in 5 minutes or less. 

Paystub creator software is quite simple to use for anyone who does not have any experience doing employee payroll. User-friendly paystub creator software include PayCheck Stub Online and Paystub Direct.